OCR is very important and cost effective means for data entry. Handing of data by in-house staff manually will not only be less effective but it will also make you to shed more dollars. However OCR accuracy is of peak relevance and it is affected seriously by the form design. Features such as hand or machine printed characters, drop out or black ink and faxed or scanned forms can drastically influence the ability of OCR engines to accurately perceive the characters. Designing flawlessly in an OCR friendly manner is surely the cup of tea for any professional outsourcing companies in India offering form processing services. Being one of the best among the said, we follow several tips to assure perfection in the process. In this blog post, we are shedding light on some most important guidelines that can help any service provider to assure best results in regard of form processing. Instead of using a single box or lines, use only constrained boxes for all characters. This helps customers in printing uniformly spaced and print separate characters. Using ovals or circles as an alternative for check boxes tempts customers to fill the space completely rather than marking it with an ‘X’ or a check. For those elements that may interfere with the recognition process, use only drop-out ink. When the forms such created are scanned with a drop-out colour supporting scanner, it will remove lines and labels from the resultant image thus avoiding any mishaps of unwanted element recognition. In case if you can’t use drop-out ink, then you should move labels faraway from hand-printed marks or fields. As an outsourcing company in India having years of experience, we always suggest to keep enough white space around the data fields so as to avoid the OCR engines from incorrectly reading the data. Between the fields and rows, white space should be minimum ¼” apart. Use only original paper form and process a faxed or scanned image of the same. Discourage the use of photocopies and avoid faxing of the page several times. Whenever possible, try to create distinct fields. Say, three separate fields must be there for state, city and pin code rather than a single address field. It is always advisable to test a sample of form before distributing it to all your customers. For more information that is relevant and up-to-date visit: http://www.proglobalbusinesssolutions.com/blog/ regularly.
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